Stop Losing Clients to No-Shows
Every missed appointment costs you money, time, and reputation. Whether you run a private clinic, hair salon, or beauty salon, no-shows and last-minute cancellations are silently draining your business.
We help you eliminate no-shows with smart automation that keeps your agenda full without losing the human touch.
The Problem
Running a clinic or salon means every hour on your agenda counts. But today’s reality looks different:
Dental & Orthodontic Clinics
Patients forget follow-up visits, orthodontic check-ups, or hygiene appointments. Each empty chair means hundreds of euros lost.
Aesthetic & Beauty Clinics
Botox, fillers, and laser sessions are booked weeks in advance, yet last-minute cancellations leave your specialist idle and your revenue gone.
Physiotherapy & Rehabilitation Clinics
Patients cancel on the same day, breaking continuity of treatment and blocking recovery progress — while your physiotherapist stands waiting.
Dermatology & Nutrition Practices
Consultations are skipped because clients “don’t feel it’s urgent,” wasting your medical expertise and lowering client retention.
Veterinary Clinics
Pet owners book but don’t show — leaving gaps that could have been filled with urgent cases or loyal clients who couldn’t get an appointment.
Hair & Beauty Salons
Stylists and therapists lose productive hours when clients don’t show up, while waiting lists stay frustrated outside.
Across all these businesses, the patterns are the same:
❌ Empty slots = direct revenue loss
❌ Teams overwhelmed by manual reminders and last-minute rescheduling
❌ Clients slipping away because follow-up is inconsistent
❌ A reputation hit when schedules feel disorganized
No-shows are not just an annoyance, they are lost growth opportunities.
Our Solution
BePartAI helps you stay in control with AI-powered appointment automation designed for clinics and salons like yours.
Smart Reminders at the right time, in the right tone
Most no-shows happen simply because people forget.
Our system sends automated reminders by SMS, WhatsApp, or email, scheduled exactly when they are most effective.
Gentle nudges for dental check-ups or physiotherapy sessions
Professional and reassuring reminders for medical or aesthetic treatments
Friendly and casual tones for hair & beauty appointments
Reminders don’t feel robotic, they feel personal.
Automatic Rebooking: No more wasted slots
When a client cancels, most businesses lose that income forever.
With our automation, every cancellation becomes an opportunity:
Clients are immediately offered alternative slots
Your agenda fills up again in real-time
Waitlisted clients get notified instantly about openings
Result: fewer gaps, more revenue, and happier clients who actually get the appointment they wanted.
Personalized Follow-Ups, keep clients committed
After each appointment, your system sends personalized follow-ups that strengthen trust and loyalty:
Aesthetic clinic: post-treatment care tips + next booking link
Dental clinic: hygiene reminders + follow-up check scheduling
Beauty salon: product recommendations + discount on the next session
Veterinary clinic: pet care advice + vaccination reminder
Clients feel looked after, not “processed.” And cared-for clients don’t skip appointments.
24/7 AI Assistant, always available, never tired
Your clients expect answers instantly, but your staff can’t be everywhere at once.
Our AI assistant is trained on your business style and works 24/7 to:
Answer common questions (prices, directions, services)
Confirm or reschedule appointments in seconds
Reduce last-minute cancellations with instant engagement
Free your team to focus on in-person care instead of chasing calls and messages
It’s like having an extra receptionist who never takes a break and always keeps your calendar full.
Our Plans
Starter Plan – Keep it simple
✔ Setup done-for-you
✔ Automated reminders + follow-ups
✔ Full integration with your booking system
Premium Plan – Go beyond
✔ All Starter features
✔ 24/7 AI Assistant to answer clients, confirm bookings, and reduce cancellations
✔ Advanced personalization for higher client retention
Why Us
We are specialists in AI automation with a human-in-the-loop approach
That means we don’t just automate, we make sure your communication stays warm, professional, and aligned with your brand.
Trusted by private Clinics and Salons in Europe
Quick setup in days, not months
ROI-focused: every filled slot is money back in your pocket
Demo
Friendly Phone Call Reminder
You already have an appointment scheduled with Clinic Paris. We’ll give you a friendly reminder phone call before your visit to confirm the details, answer any quick questions, and make sure you’re all set.
Appointment
As soon as your patient’s appointment is booked, they receive an email and SMS confirmation with the date, time, and location. The booking appears on your calendar instantly.
Reminder & ReBooking
24 hours before (or at the time you set), your patient gets a reminder by email and SMS with one-click options to confirm, reschedule, or cancel. Any change syncs to your calendar automatically, and your team is notified.
Phone Call Reminder
1 hour before (or at the time you set), our AI voice agent calls your patient to confirm attendance and answer quick questions, so the appointment starts on time.
